TMHI Families,
Reminder this
Thursday, April 28th at 7:30pm in the Marwood Lounge is the AGM. Please find attached a copy of the
2021/22022 agenda for the meeting by clicking here.
To review the minutes from the
2020/2021 Season's AGM p lease click here.We have several board positions to fill. If you are interested in becoming a part of TMHI Board of Directors please plan on attending the AGM and also send an email to to Steve Gradish by clicking here.
Included below is a summary of the positions and their responsibilities:
President
· Act as Chairperson at all meetings
· Schedule all general meetings (one per month)
· Set agendas for general meetings
· Forms all committees necessary for the operation of TMHI
· Responsible for the overall management and operations of TMHI
· Signing officer of the corporation
· Completes all permission to skate forms and player releases.
· Liaison with the town of Tillsonburg and others
· Provides support to all board members
· Prepares presentation for AGM and presents to General Membership
· Attends TMHI Functions as needed
· Liaison with OMHA as needed
VP of Finance
· Responsible for creating and maintaining TMHI’s financial budget
· Responsible for team loan requests
· Signing officer of the corporation
· Responsible for leading all paperwork changes at bank when necessary
· Provide financial statement at monthly board meetings
· Must issue all cheques and pay all debts of association
· Must handle all funds and account of all board committees
VP of Operations
· Responsible for the hockey operations of TMHI
· Responsible for all player movement, AP requests, etc.
· Organizing committees as required for hockey operations
· Co-lead hockey operations committee
· Responsible for setting up and organizing try-outs and team selection
· Qualify for signing officer of the corporation as selected by VP Finance
· Responsible for skills and other player development initiatives
· Attend league meetings are required
VP of Public Relations
· Responsible for updating and maintain website
· Responsible for fundraising approval for all teams
· Responsible for collecting team reconciliation of all fundraising activities.
· Responsible for all advertising and sponsorship for TMHI
· Chair of Disciplinary Committee
· Arranges and coordinates disciplinary meetings
· Organizes memberships for committees as required
· Liaise with Town of Tillsonburg as needed
VP of Administration
· Responsible for maintaining minutes of all board meetings.
· Distributes copies of minutes to all board members following monthly meetings
· Post approved minutes on website
· Organize TMHI events (Volunteer appreciation, player banquet)
· Responsible for maintaining police check data base
· Signing officer for corporation
· Collect all Confidentiality Agreements form board members
VP of Planning
· Responsible for ice planning and scheduling
· Tournament Lead
· Liaison with the community center re: ice time, room bookings, etc.
· Qualify as signing officer for corporation as selected by VP of Finance.
Rep & AE Convenor
· Assist as needing during try-out process
· Schedule regular season Southern Counties Games
· Liaison between parents and coaches
· Ensure team selections are reported to registrar for roster approval
· Communicate with coaches/managers on regular basis
· Maintain suspension list
· Inform coaches of playoff dates, and other important dates
· Report any code of conduct incidents to disciplinary committee
· Attend league meetings as required
· Ensure managers are aware of picture day schedule
· Attend monthly southern counties meetings
Local League Convenor
· Assist as needing during try-out process. Evaluate players as A, B, C
· Liaison between parents and coaches
· Ensure team selections are reported to registrar for roster approval
· Communicate with coaches/managers on regular basis
· Maintain suspension list
· Inform coaches of playoff dates, and other important dates
· Report any code of conduct incidents to disciplinary committee
· Attend league and scheduling meetings as required
· Organize coaches to attend scheduling meetings (twice a year)
· Ensure managers are aware of picture day schedule
· Attend Intertown meetings as required
OMHA Rep
· Liaison with OMHA and TMHI
· Member of the disciplinary committee
· Communicates all OMHA disciplinary decisions with convenor
· Attends OMHA AGM as required
· Communicate OMHA mailing as required
· Request travel permits as required by teams
· Register teams with OMHA in collaboration with registrar.
· Submit appeals on behalf of TMHI, coaches, or players as required
· Receive all centre mailings and distribute and communicate as necessary
· Submit tournament applications for TMHI tournaments.
· Reconcile tournaments when completed.
· Complete AP forms in collaboration with the registrar
· Complete ATM forms for midget players
· Order game sheets from OMHA. Make sure we have enough for the whole season.
OWHA Rep
· Assist as needing during try-out process. Evaluate players as A, B, C
· Evaluate teams to determine level of placement in WOGHL and OWHA
· Liaison between parents and coaches
· Ensure team selections are reported to registrar for roster approval
· Communicate with coaches/managers on regular basis
· Maintain suspension list
· Inform coaches of playoff dates, and other important dates
· Report any code of conduct incidents to disciplinary committee
· Attend league and scheduling meetings as required
· Organize coaches to attend scheduling meetings (twice a year)
· Ensure managers are aware of picture day schedule
· Attend WOGLH AGM (mandatory)
· Attend OWHA AGM (if interested)
Tournaments Director
· Responsible for organizing and facilitating 4 yearly tournaments
Equipment Manager
· Responsible for the purchasing of all team equipment
· Responsible for distribution and tracking of all equipment at beginning of season
· Responsible for collection of all equipment at tend of the season.
· Responsible for distributing and maintaining key fobs.
Sponsorship Director
· Responsible for all sponsorship for TMHI
· Responsible for Team sponsorships
Skills Director
· Responsible for the organization of skills and player development for all members of TMHI
· Liaison with hockey operations committee
· Organize and attend player and goalie develop sessions
Clinics Coordinator
· Organizes and schedules coaching clinics
Volunteers are needed to continue the minor hockey programming in Tillsonburg.
Thank you,
TMHI Board of Directors