TMHI AGM Reminder and Open Board Positions, News (Tillsonburg Minor Hockey Inc.)

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Apr 25, 2022 | Nicholas Whelan | 857 views
TMHI AGM Reminder and Open Board Positions
TMHI Families,   

Reminder this Thursday, April 28th at 7:30pm in the Marwood Lounge is the AGM.  Please find attached a copy of the 2021/22022 agenda for the meeting by clicking here. 

To review the minutes from the 2020/2021 Season's AGM p  lease click here.

We have several board positions to fill. If you are interested in becoming a part of TMHI Board of Directors please plan on attending the AGM and also send an email to to Steve Gradish by clicking here.

Included below is a summary of the positions and their responsibilities:


President

·       Act as Chairperson at all meetings

·       Schedule all general meetings (one per month)

·       Set agendas for general meetings

·       Forms all committees necessary for the operation of TMHI

·       Responsible for the overall management and operations of  TMHI

·       Signing officer of the corporation

·       Completes all permission to skate forms and player releases.

·       Liaison with the town of Tillsonburg and others

·       Provides support to all board members

·       Prepares presentation for AGM and presents to General Membership  

·       Attends TMHI Functions as needed

·       
Liaison with OMHA as needed 

VP of Finance

·       Responsible for creating and maintaining TMHI’s financial budget

·       Responsible for team loan requests

·       Signing officer of the corporation

·       Responsible for leading all paperwork changes at bank when necessary

·       Provide financial statement at monthly board meetings

·       Must issue all cheques and pay all debts of association

·       Must handle all funds and account of all board committees 


VP of Operations

·       Responsible for the hockey operations of TMHI

·       Responsible for all player movement, AP requests, etc.

·       Organizing committees as required for hockey operations

·       Co-lead hockey operations committee

·       Responsible for setting up and organizing try-outs and team selection

·       Qualify for signing officer of the corporation as selected by VP Finance

·       Responsible for skills and other player development initiatives

·       Attend league meetings are required 


VP of Public Relations

·       Responsible for updating and maintain website

·       Responsible for fundraising approval for all teams

·       Responsible for collecting team reconciliation of all fundraising activities.

·       Responsible for all advertising and sponsorship for TMHI

·       Chair of Disciplinary Committee

·       Arranges and coordinates disciplinary meetings

·       Organizes memberships for committees as required

·       Liaise with Town of Tillsonburg as needed

VP of Administration

·       Responsible for maintaining minutes of all board meetings.

·       Distributes copies of minutes to all board members following monthly meetings

·       Post approved minutes on website

·       Organize TMHI events (Volunteer appreciation, player banquet)

·       Responsible for maintaining police check data base

·       Signing officer for corporation

·       Collect all Confidentiality Agreements form board members 


VP of Planning

·       Responsible for ice planning and scheduling

·       Tournament Lead

·       Liaison with the community center re: ice time, room bookings, etc.

·       
Qualify as signing officer for corporation as selected by VP of Finance. 

Rep & AE Convenor

·       Assist as needing during try-out process

·       Schedule regular season Southern Counties Games

·       Liaison between parents and coaches

·       Ensure team selections are reported to registrar for roster approval

·       Communicate with coaches/managers on regular basis

·       Maintain suspension list

·       Inform coaches of playoff dates, and other important dates

·       Report any code of conduct incidents to disciplinary committee

·       Attend league meetings as required

·       Ensure managers are aware of picture day schedule

·       Attend monthly southern counties meetings


Local League Convenor

·       Assist as needing during try-out process. Evaluate players as A, B, C 

·       Liaison between parents and coaches

·       Ensure team selections are reported to registrar for roster approval

·       Communicate with coaches/managers on regular basis

·       Maintain suspension list

·       Inform coaches of playoff dates, and other important dates

·       Report any code of conduct incidents to disciplinary committee

·       Attend league and scheduling  meetings as required

·       Organize coaches to attend scheduling meetings (twice a year)

·       Ensure managers are aware of picture day schedule

·       Attend Intertown meetings as required 


OMHA Rep

·       Liaison with OMHA and TMHI

·       Member of the disciplinary committee

·       Communicates all OMHA disciplinary decisions with convenor

·       Attends OMHA AGM as required

·       Communicate OMHA mailing as required

·       Request travel permits as required by teams

·       Register teams with OMHA in collaboration with registrar.

·       Submit appeals on behalf of TMHI, coaches, or players as required

·       Receive all centre mailings and distribute and communicate as necessary

·       Submit tournament applications for TMHI tournaments.

·       Reconcile tournaments when completed.

·       Complete AP forms in collaboration with the registrar

·       Complete ATM forms for midget players

·       Order game sheets from OMHA. Make sure we have enough for the whole season.


OWHA Rep

·       Assist as needing during try-out process. Evaluate players as A, B, C 

·       Evaluate teams to determine level of placement in WOGHL and OWHA

·       Liaison between parents and coaches

·       Ensure team selections are reported to registrar for roster approval

·       Communicate with coaches/managers on regular basis

·       Maintain suspension list

·       Inform coaches of playoff dates, and other important dates

·       Report any code of conduct incidents to disciplinary committee

·       Attend league and scheduling  meetings as required

·       Organize coaches to attend scheduling meetings (twice a year)

·       Ensure managers are aware of picture day schedule

·       Attend WOGLH AGM (mandatory)

·       Attend OWHA AGM (if interested)


Tournaments Director

·       Responsible for organizing and facilitating 4 yearly tournaments 



Equipment Manager

·       Responsible for the purchasing of all team equipment

·       Responsible for distribution and tracking of all equipment at beginning of season

·       Responsible for collection of all equipment at tend of the season.

·       Responsible for distributing and maintaining key fobs. 


Sponsorship Director


·       Responsible for all sponsorship for TMHI
·       Responsible for Team sponsorships


Skills Director


·       Responsible for the organization of skills and player development for all members of TMHI

·       Liaison with hockey operations committee

·       Organize and attend player and goalie develop sessions 


Clinics Coordinator

·       Organizes and schedules coaching clinics


Volunteers are needed to continue the minor hockey programming in Tillsonburg. 

Thank you,
TMHI Board of Directors

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